Use case · Run a multi-event conference
How to run a multi-event conference with one checkout
Members register for the opening reception, the workshop, the keynote dinner, and the afterparty in one cart. Sponsors add their logo package. Attendees get one receipt and check in from their phone.
01 · The playbook
How to do it, step by step.
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01
Set up the event and sub-events
Create the parent event (your conference), then add sub-events (sessions, workshops, receptions, dinners). Each sub-event has its own capacity, price, and registration form.
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02
Configure member and non-member pricing
Member pricing auto-applies based on membership status. Early-bird tiers expire on a date you set. Student, speaker, and sponsor pricing configurable.
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03
Open registration
Public registration page with embedded cart. Members log in and see their pricing; non-members register and optionally join at checkout.
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04
Manage waitlists automatically
Popular workshops fill; waitlists open automatically. When a spot opens, the next in line gets a hold period and can claim it.
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05
Check in attendees from a phone
Name lookup or QR code. Walk-ups pay on the spot. Per-session attendance logs automatically.
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06
Reconcile revenue by session
Post-event report shows registration revenue by sub-event, sponsor revenue, and no-show rate. Exports to QuickBooks by class.
02 · What it gets you
The payoff.
- Attendees register in one flow instead of three; registration rate increases 15 to 25%
- Sponsors upsell at cart time; sponsorship revenue up 10 to 20% on average
- Check-in time drops from minutes to seconds per attendee
- Session attendance data drives next year's programming decisions
Ready when you are
Do run a multi-event conference on Covey.
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